Qualifications Management for fleets: Help avoid costly fines and reduce legal risk

Managing worker and vehicle qualifications is a crucial part of fleet operations. Drivers need up-to-date professional licences and specialist certifications, like those for hauling hazardous materials, tanks and passengers. Certain specialised roles, such as drivers transporting children or other vulnerable passengers who require DBS background checks and medical checks. Fleets must also ensure that asset qualifications are up to date, including permits, insurance and registrations.

When these qualifications aren’t accurate or current, fleets face significant risks, including thousands of pounds worth of fines, increased risk of legal liability in the event of an accident and negatively impact operator licence. Given the high rate of driver turnover, manually managing these documents is a complex and time-consuming task for administrators.

Fleets can overcome these challenges with Samsara's Qualifications Management, a new automated, AI-powered solution to help you easily manage worker and asset qualifications. Available today, you can use Qualifications Management to significantly reduce your team's administrative burden and mitigate compliance risks, all while reducing costs.

AI-powered tools to help manage qualifications in minutes, not days

Samsara Qualifications Management saves time and takes the burden of manual tracking away from your administrative teams with a range of features. You can use Qualifications Management to:

• Bulk-upload hundreds of driver qualifications quickly with AI: Save significant manager time by scanning hundreds of documents with AI upload workflows that automatically create driver records, capture qualification information and note expiry dates.

• Empower drivers to easily upload and manage their own qualifications: Drivers can view and submit files directly within the Samsara Driver App for efficient upload and renewal.

• Centralised qualifications tracking and management: Easily maintain records and keep track of qualifications in the secure record system as your other driver data, such as Tachograph Compliance, Safety Scores, Training and more.

Automatic alerts reduce unqualified driving and unauthorised assignments

Without accurate data or enough notice before qualifications expire, drivers may inadvertently operate vehicles for which they are not qualified or vehicles may be on the road with out-of-date permits, insurance or registrations. In addition to hefty fines, drivers without a valid licence and vehicles can put your fleet at greater risk of legal liability in the event of an accident, even if one of your drivers was not at fault.

Moreover, expired qualifications can lower your operator licence scores, a key metric that indicates your commitment to safe, compliant operations. Without strong operator licence score, you may have difficulty hiring and retaining drivers, as well as securing customers who often review licence scores when selecting vendors.

To help prevent issues like these, Qualifications Management provides:

• Real-time alerts for unauthorised assignments: Receive an immediate notification if a driver starts operating a vehicle that they are unqualified for. For example, if a driver does not have the right qualification to operate a hazardous goods vehicle, and that vehicle starts moving, the system will trigger an alert, flagging the assignment and protecting your fleet from risk and costly fines.

• Automatic expiry alerts: Notify administrators and drivers when qualifications are expiring soon so that they can be corrected and updated in advance.

Take control of your qualifications with Samsara

Save time, avoid fines, reduce legal liability risk in the event of an accident and protect your operator licence score with the only qualifications solution that is purpose built for operations.

To learn more about how Samsara Qualifications Management can benefit your fleet, contact us.