Fuel is essential to fleet operations, which is why it’s also one of the most highly scrutinized expenses to manage. This is especially true for public sector agencies—faced with tight budgets and acute public oversight, simply tracking fuel transactions isn’t enough. Agencies need to prove that every gallon purchased is necessary, properly authorized, and aligned with actual vehicle use.

Traditionally, fleet operations and financial oversight live in separate backend systems. Telematics might tell you where your vehicles are while fuel card systems record transactions, often without a clear link between the two.

Samsara and RoadFlex are partnering to bridge that gap and fill in critical fuel and operations data. By combining RoadFlex’s fuel transaction data with Samsara’s real-time visibility into vehicle location and health, public agencies can get a complete picture of their vehicle data and fuel usage, helping them manage their fleet operations far more effectively.

Ensuring the right amount of fuel is used the right way 

With Samsara and RoadFlex, public agencies can see real-time, integrated data about fuel purchases and vehicle utilization with one unified platform. This information includes: 

• The type of fuel that was purchased

• Which vehicle the fuel was purchased for

• Vehicle location at the time of fueling

With this data, public agencies can better determine whether the fuel type and amount purchased are appropriate for the vehicle and the job. Moreover, the integrated solution automatically flags out-of-pattern fueling behavior, ensures that odometer readings align, and surfaces insights that finance and operations teams can act on together. 

Safeguarding transactions to build public trust

Incomplete fuel data can expose public agencies to fraud and public scrutiny. With Samsara and RoadFlex, however, public fleets can proactively address these concerns by: 

• Reducing misuse and unauthorized transactions

• Streamlining reconciliation and audit processes

• Improving miles per gallon and route efficiency with accurate data

• Ensuring every fuel dollar is tied to an actual operational need

With better reporting and visibility, agencies can take the guesswork out of fuel management and eliminate the need for after-the-fact investigations if an issue does arise. Moreover, agencies can save time and build trust, whether that means confidently presenting municipal fuel usage during a city council meeting, accelerating month-end close, or other common tasks that are part of public sector operations.  

Easy procurement through Carahsoft

Samsara and RoadFlex are now available through Carahsoft, a cooperative purchasing partner trusted by thousands of government agencies. That means you can skip the lengthy RFP process and procure both solutions quickly and while being fully compliant.  

If you’re ready to learn more, schedule a joint demo to see how Samsara and RoadFlex work together to give your agency real-time visibility, stronger controls, and data you can trust—from the pump to the dashboard.