Equipment tracking software

Asset tracking is the process of monitoring the location, status, and movement of physical assets—such as vehicles, equipment, and tools—using technologies like GPS, RFID, barcode systems, and cloud-based solutions. It provides real-time visibility into where assets are and how they are being used, helping businesses improve utilization, reduce loss, minimize downtime, and improve operational efficiency. 

Samsara’s Asset Tracking solution helps businesses protect and manage their physical assets by providing real-time visibility into location and usage. Offering an easy-to-deploy platform and industry-leading capabilities, field teams can quickly locate equipment, while back-office teams can remotely monitor assets and improve efficiency. Some benefits Samsara offers include:

• Protect equipment from loss and misuse: Minimize theft and misplacement with proactive location tracking and geofence alerts, quickly track high-value unpowered assets with Find My Asset, and prevent unauthorized use with movement-based alerts.

• Optimize asset operation and utilization: Pinpoint inefficiencies and right-size inventory with Utilization and Dormancy Reports, and prevent downtime with usage-based maintenance and real-time fault code alerts.

• Boost productivity and service: Manage all assets from a single view to reduce manual work, automate inventory reporting, and improve customer experience with shareable visibility links.

Some powered equipment that Samsara can track includes generators, light towers, forklifts, skid steers, excavators, backhoes, dozers, specialty heavy equipment (yellow iron), chassis and reefers with powered systems, pallet jacks, concrete saws, and more. Some unpowered equipment that Samsara can track includes roll-off containers, dumpsters, water tanks, intermodal containers, portable tanks, flatbed trailers, dry vans, chassis, tankers, specialty trailers, tool cases, manual pallet jacks, concrete saws, laser levels, portable pumps, portable toilets, cable reel trailers, arrow board trailers, pole setters, and more.

The Samsara Asset Tag is an ultra-rugged, discreet asset tracking solution that uses Bluetooth technology, along with the Samsara Network, to provide real-time location tracking of the assets they are attached to. Samsara offers two rugged tracking solutions to protect assets of any size.

• Asset Tag: About the size of a "fun size" candy bar, this tag is designed for larger high-value equipment like skid steers, generators, and trailers. It features a battery life of 6 years.

• Asset Tag XS: Our most compact option, the size of a "bite size" candy bar. It is designed for smaller, mission-critical items like power tools, hand scanners, and laptops. It features a battery life of 3 years.

Both tags work by connecting to the Samsara Network, an industrial network that consists of millions of Samsara-connected devices that travel on 99% of major U.S. roads. Some benefits the Samsara Asset Tag offer include:

• Proactive theft prevention: Don't wait until an asset is long gone to realize it's missing. Immediately know about a "Left Behind" incident to prevent potential loss before it becomes a permanent theft.

• Investigate and recover: Coordinate a quick recovery when an asset is marked “Missing.” Message drivers or share the live location with law enforcement. See critical context with Street Sense to view the area where it was last seen.

• Pinpoint asset location: Locate tools faster with Compass Mode. Powered by ultra-wideband (UWB), it provides real-time distance and directional guidance with an on-screen arrow leading straight to the asset.

• Unmatched visibility: Track assets in more places than ever before. The Samsara Network consists of millions of Samsara-connected devices that travel on 99% of major U.S. roads.

Samsara offers operations-grade asset tracking for every industry, including assets such as concrete saws, generators, rebar scanners, core drills, utility locators, bulk tank trailers, dry van trailers, unit load devices, aircraft engine stands, truck tractors, zero-turn mowers, aerial lift buckets, air compressors, wood chippers, survey equipment, flatbed trailers, message board trailers, traffic control equipment, water meters, light towers, medical equipment (i.e. defibrillators), tanker trailers, pumps, telehandlers, surveying equipment, cable reel trailers, and more.

An asset management solution is a system that helps businesses track, monitor, and optimize their physical assets, such as vehicles, equipment, and inventory, throughout their lifecycle. It provides visibility into asset location, utilization, maintenance needs, and performance, enabling organizations to reduce downtime, improve efficiency, extend asset lifespan, and maximize profitability.

Samsara offers a suite of industry-leading asset management solutions, including Asset Gateways, Asset Tags, Connected Workflows, Connected Training, Connected Maintenance and turnkey integrations. With Samsara’s asset management solution, organizations have full control and visibility over their assets. With comprehensive tracking, maintenance management, and proactive risk management, businesses can optimize utilization, prevent disruption, and ensure compliance, helping reduce operating costs, drive revenue, and streamline critical tasks across even the most complex operations. 

You can prevent equipment theft using fleet management technology like Samsara Equipment Tracking. Samsara unlocks real-time visibility across an asset fleet, enabling you to minimize theft, improve utilization, and maximize profitability. With Samsara, you can track assets such as:

• Unpowered equipment: Tracking unpowered equipment, like dumpsters, shipping containers, or generators, helps prevent theft and streamline inventory management with ruggedized battery-powered trackers across job or construction sites.

• Powered equipment: Tracking powered equipment helps monitor usage and ensure equipment is being utilized effectively before your fleet rents or purchases additional equipment. 

• Heavy equipment: Tracking heavy equipment, like loaders or excavators, helps keep these assets out of the shop and avoid breakdowns by addressing issues instantly with engine diagnostics and fault codes. 

• Trailers: Tracking trailers like dry vans, flatbeds, and reefers reduces downtime, improves supply chain efficiency, and improves the bottom line.

Samsara Equipment Tracking offers industry-leading technology that enables you to prevent theft and loss, such as:

• Geofence Alerts: Geofence Alerts let you set up virtual boundaries around locations like job sites, yards, or customer locations. When an asset enters or leaves a geofence, the system generates a real-time alert. This helps you monitor asset movement, reduce theft risk, ensure vehicles and equipment are where they should be, and streamline site operations.

• Find My Asset: Find My Asset is a dashboard function that lets you request a real-time location check-in for any Samsara-tracked asset. This is especially useful for critical, unpowered equipment that may not have a constant power source. It helps you track down lost, misplaced, or stolen items, reduce time spent searching yards or sites, and speed up asset recovery.

• Live Location Sharing: Share the real-time location of a vehicle or asset with stakeholders (like customers, project managers, or receiving sites) via a unique link, without giving full account access. This improves coordination, ETA accuracy, and customer transparency.

• Inventory and Dormancy Reports: Inventory Reports show the up-to-date status and location of all your tracked assets, helping you manage inventory levels, plan usage, and avoid loss. Dormancy Reports highlight assets that haven’t moved or have been unused for a set period—enabling you to identify underused equipment, optimize asset allocation, and right-size your fleet.

You can also use Samsara’s Asset Tag to protect small equipment and reduce theft. By using the Asset Tag to track small equipment, like laser levels, pallet jacks, portable pumps, skip loaders, and more, fleets can reduce theft and ensure employees have the tools and resources they need to operate at top productivity, reducing downtime and improving efficiency.

Poor asset visibility leads to unnecessary purchases, idle equipment, and missed revenue. Samsara helps you unlock hidden revenue with 360-degree asset visibility, so you can avoid unnecessary purchases by identifying and reallocating underutilized assets:

• Utilization and Dormancy Reports: Pinpoint inefficiencies and right-size your inventory. You can also quickly identify underutilized assets to rent out, reallocate, or sell.

• Time on Site reports: Track how long equipment was deployed at each client site, improving billing accuracy and uncovering assets that aren't pulling their weight

• Map Overview: Generate a consolidated view of every asset across all locations, eliminating yard hunts and manual inventory checks.

Bluetooth asset tracking uses short-range wireless signals from small tags attached to equipment or tools to communicate location data to nearby connected devices, which then relay that information to a cloud platform. Samsara's Asset Tags and Asset Tag XS take Bluetooth tracking to an industrial standard: 

• Samsara Network: The Samsara Asset Tag is powered by an industrial-grade Bluetooth network made up of millions of Samsara-connected devices traveling on 99% of major U.S. roads, providing far greater location coverage than a closed fleet mesh.

• Enterprise-grade connectivity: Samsara Asset Tags provide up to 10x better yard accuracy than previous-generation trackers. Samsara devices are also ultra rugged and built for the toughest conditions, suitable for harsh job site conditions with IP69K and C1D1 certification.

• Track your assets anywhere: Compass Mode uses ultra-wideband (UWB) to guide users to an asset's exact location with real-time distance and directional guidance, even when hidden in a truck bed, a busy job site, or a storage area.

Unplanned equipment downtime causes project delays, labor costs, and emergency repair expenses, all of which are significantly more costly than proactive maintenance. With Samsara Equipment Monitoring, fleets have real-time visibility into the performance and health of their asset fleets, enabling them to take a proactive approach to asset maintenance. Samsara reduces unplanned downtime through:

• Real-time fault codes delivered the moment an issue is detected, not in batched uploads, giving teams the window to act before a breakdown occurs

• OEM telematics integrations that capture rich equipment diagnostics without installing aftermarket hardware, reducing maintenance issues and asset breakdowns.

• Usage-based preventive maintenance scheduling that triggers service reminders based on engine hours and actual usage, not arbitrary calendar intervals.

• Automated workflows streamline inspection reports, maintenance logs, and issue escalations from a single platform.

For example, Fraley & Schilling leveraged Samsara to save $240,000 per year by reducing out-of-route miles, tractor-trailer downtime, and fuel costs.

Managing equipment across dispersed job sites without centralized visibility leads to yard hunts, duplicate rentals, and assets sitting idle at the wrong location. Samsara streamlines asset management by consolidating your assets and siloed data into one unified platform:

• Map Overview: Manage your physical assets from a single view. Reduce time-consuming yard hunts or manual work to locate assets across all sites. 

• Geofence Alerts: Receive automatic notifications when any asset arrives at or leaves a specific site or risk zone.

• Utilization and Dormancy Reports: Keep jobs on track by ensuring assets are at the right place, at the right time. Avoid unnecessary purchases by identifying and reallocating underutilized assets.

• Asset Scheduling: Increase visibility, save time, and improve back-office workflows with job scheduling for powered and unpowered assets.

Live Sharing: Improve customer experience by extending equipment and job-site visibility to your clients with shareable links.

Customers achieve significant return on investment (ROI) from leveraging Samsara Equipment Monitoring, driving improvements in efficiency and cost savings. Here are a few examples:

• Desilva Gates saved $250K in equipment replacement costs by achieving a 100% recovery rate for stolen assets with Samsara Asset Tags, saved $2.34M annually by eliminating equipment delays and manual process inefficiencies through digitized workflows, and gained $60K in annual labor savings by automating asset tracking, streamlining billing, and preventing fraud.

• Fraley and Schilling saved $150K per year by optimizing trailer utilization and reallocation with Smart Trailer visibility tools. 

• Cable East saved $2.5M through reliable asset recovery.

• Emery Sapp & Sons saved $150K in recovered equipment with the Samsara Asset Tag.

• Vermani Trucking saved $400K in under one hour with the Samsara Asset Tag.

• City of El Paso saved $1.3M by recovering a stolen excavator using the Samsara Asset Tag.

• Michigan State University protected $1 million in capital assets from theft and loss by implementing Samsara Asset Tag on over 200 pieces of equipment.

• Caddo Parish Public Schools saved $420K by recovering three stolen school buses.

• Hoskins Equipment saved $120K in equipment replacement costs and now protects an $80M equipment fleet.

• Grand Isle Shipyard recovered $100K in stolen assets with Asset Tags, protecting $10M worth of oil rig equipment.

• Road Commission of Kalamazoo County saw $60K in immediate cost savings and saves ~15 hours per month using a unified platform.

• Hydromax USA tracked down and recovered a high-value robot in just 36 hours using the Samsara Asset Tag.

• Interstate Waste Services saved $240K in one year through better asset utilization.

• Sunrun achieved a 23% increase in vehicle utilization.

• Collins Trucking ensured 91% of trailers sit dormant for less than three days.

• MAVIN reduced equipment breakdowns by 25% saved $16K in lease costs through better equipment management and utilization.

• Maxim Crane Works saved $13M with a predictive maintenance program, translating to $1M monthly in maintenance cost savings.

• Liberty Energy saved 10,000+ hours using Samsara's Open API for maintenance and utilization.

• XPO saves thousands of hours in technician labor through integration with AssetWorks.

• Southern California Edison digitized maintenance processes so vehicle engine lights automatically generate work orders.

• City of Atlanta increased efficiency by allowing executive staff to monitor airfield mowers in real time.